Business Meeting Facilitator (2 years membership required)
Announces business meeting agenda items and deadlines for submitting proposals, keeps agenda for the meetings, and chairs the meetings according to group guidelines.
Church Contact (2 years membership required)
The Church Contact is the official key holder. They are to open the space half an hour before the monthly meetings and set up the space with assistance from the monthly meeting facilitator. They are to oversee the clean-up and resetting of the room to the original condition after the meeting. They should turn off the lights and secure the space. They are to check the calendar for any schedule conflicts and arrange any necessary changes to the calendar. They should inform the EHE membership and Website Coordinator of any changes.
E-mail/Phone Tree Coordinator (2 years membership required)
The E-mail/Phone tree Coordinator is responsible for starting the phone tree and e-list messages in a timely manner. Normally, this would include EHE business such as meeting notes, meeting topics, business meeting notes and agenda, and any schedule changes along with reminders. They are to retrieve e-mail addresses from the Membership Coordinator by September 16 and enter the information into a data file on their computer. They are to appoint a person who opted to be on the phone list to start any messages down the phone tree. Occasionally, they are to remind members to update any changes to e-mail addresses and make necessary changes to the data file.
H.O.U.S.E. Representative/Council Representative (1 year membership required)
Maintains contact with Illinois H.O.U.S.E. Group, represents EHE to H.O.U.S.E. group, receives and responds to incoming email from H.O.U.S.E. At the beginning of the term, the House Representative should inform the state house representative that they are the EHE contact.
Jobs Coordinator (1 year membership required)
The Jobs Coordinator maintains the list of job holders and descriptions. They oversee job turnover at the June meeting and send job descriptions to job holders. In May, they are to track turnover and notify membership of job openings. After jobs have been filled, they are to submit a list of the current job holders to the membership coordinator for the EHE directory by September 16 and to the Newcomers Coordinator for submission to the Newcomer package. They should insure that the new job holder has the current contact information of the previous job holder.
Listserve Coordinator (1 year membership required)
Operates and administers EHE's listserve. Duties include: adding members and deleting non-members, sending a welcome message to new members, troubleshooting problems, and distributing the listserve guidelines to all members in October as well as monitoring the list for adherence to guidelines. The Listserve Coordinator should contact the Membership Coordinator to update the list by September 16.
Meeting Notes Coordinator (1 year membership required)
The Meeting Notes coordinator is responsible for taking notes at every monthly meeting. If they can't make it to the meeting, they should find a replacement to take notes. The Meeting Notes Coordinator should make those notes available to the entire group within three days.
Meeting Supplies Coordinator
Arranges for all necessary supplies to come to the monthly meeting and makes sure supplies are replenished.
Meeting Topics Coordinator (1 year membership required)
The topics coordinator is responsible for planning topics for the discussion portion of the monthly meeting, with the exception of May, which is the annual Resource Night. They are to survey members in the spring and collect ideas for new topics. They are to send a list of the year's topics to the Website Coordinator. They are to find a moderator for each month as well as a scribe to record resource lists for the "Show and Tell" topics, or they may take notes themselves. The resource list must be typed up and submitted to the E-mail/Phone Tree Coordinator for distribution and several copies must also be brought to the next meeting for those members not on the e-list. The Topics Coordinator is responsible for maintaining an up-to-date list of the monthly Meeting Facilitators, as well as sending a reminder to the upcoming Meeting Facilitator a few days before each monthly meeting. The Topic Coordinator will also send a reminder notice to members a few days before each monthly meeting. This reminder notice will include the date and topic of the upcoming meeting, as well as any other pertinent information, and will be sent to the E-mail/Phone Tree Coordinator for distribution to the group.
Membership Coordinator (1 year membership required)
The Membership Coordinator is responsible for copying and distributing the membership forms. The Coordinator also collects forms and dues from all members. The dues are then given to the Treasurer as well as member contact information to the E-mail/Phone Tree Coordinator. The Membership Coordinator compiles the membership list, and then distributes the directory at the October meeting. The directory will also include a list of current job holders to be generated by the Jobs Coordinator. The Membership Coordinator creates and distributes membership cards and student I.D.s. All membership forms and dues are to be collected by September 16. Anything collected after this date will be added to the February update list. The Membership Coordinator will submit periodic updates of membership growth to the group via the business meeting.
Newcomers Coordinator (2 years membership required)
The Newcomers Coordinator is responsible for overseeing all business related to newcomers. The Newcomers Coordinator ensures that there will be at least one, but preferably two, experienced homeschoolers ready to lead the monthly newcomer discussion. If, for some reason, there is no newcomer group scheduled for a meeting, the Coordinator will make herself available to answer questions and provide resources during the meeting break. The coordinator will oversee creation and maintenance of the Newcomer information package annually. The Newcomers Coordinator is responsible for ensuring that the leaders of the newcomers group give a balanced view of homeschooling which reflects the diverse homeschooling approaches of the group.
P.O. Box Coordinator (1 year membership required)
The P.O. Box Coordinator is responsible for collecting all mail which comes into EHE's P.O. box at least once a month. The Coordinator must sort through the mail, consulting with the group on any necessary items, responding to any urgent items, and bringing the mail to group meetings for members to view or sending it down the e-list. They should submit the bills to the treasurer in a timely manner and watch for the P.O. Box bill in the summer.
Public Relations and Outreach Coordinator (2 years membership required)
The Public Relations/Outreach Coordinator will oversee any formal contact between EHE and the media or community at large, including any possible information nights or announcements and reports back to the group on their activities.
Social Events Coordinator (1 year membership required)
Plans and coordinates end of year group picnic and other desired social events.
Treasurer (2 years membership required)
The treasurer is responsible for keeping EHE's account balanced and up to date and for paying bills the group may incur. The Treasurer facilitates the collection and disbursement of funds for any pertinent activities and classes. The Treasurer must provide a financial report to the group during the business meetings and place a copy of the report in the Blue Book as well as make 10 paper copies to be brought to the meeting for members not part of the e-list. The treasurer's report will also be a part of the business meeting notes. They should facilitate any discussion of financial matters for the group. The regular financial report should include the current balance of the bank account, expenditures, and any announcements regarding the use of funds. The Treasurer shall bring to the spring business meeting the issue of finances for the upcoming year such as:
| Church donation | Mailings | Supplies | |
| Potential Speakers | House dues | Library Donations | |
| Phone Bills | Membership Dues | Photocopying | |
| Purchase of Books and Videos | P.O. Box |
Website Coordinator (1 year membership required)
Oversees creation and upkeep of the EHE website. Posts topics for the year and any changes made in meeting schedule. They may develop a password protected site for EHE members.